Application Requirements and Procurement

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JMI provides functional and technical requirements and procurement support for justice system clients in preparation for the development of a request for proposals, qualifications or information solicitation, across a wide range of applications, including the following:

  • Court case management systems, including civil and criminal and juvenile justice information systems
  • Civil enforcement case management systems
  • Adult probation case management systems
  • Jury management systems
  • Performance management and business intelligence applications and data warehouses
  • Web-based applications for public and attorney access
  • E-filing applications

Technical Assistance

Functional and Technical Requirements Analysis. Engagements typically include the following steps:

  • Reports and documentation gathering
  • Rules-based procedural analysis
  • Site visits and interviews
  • Business process mapping
  • Business process workflow diagrams
  • Functional requirements
  • Technical system requirements
  • Non-functional requirements
  • Reports
  • Data integration
  • User access control and administration
  • Security

RFP and Procurement Support. Following the development of complete functional and technical requirements, JMI can provide support to clients to develop solicitation documents.  Typically, these include the following steps:

  • Procurement development cycle
  • Existing infrastructure and systems integration
  • Establishment of system and procurement type (e.g. custom off-the-shelf software)
  • Procurement review criteria
  • Procurement functional and technical documentation
  • Contracting requirements
  • Proposal evaluation support
  • Bidder selection and advertisement support

Project Highlights

Franklin County, OH Domestic Relations and Juvenile Court Justice Information System Requirements

JMI developed juvenile justice system functional requirements for a new case management system that included juvenile court, juvenile detention center, juvenile probation, and electronic monitoring. The work included building workflows and requirements for each area. Functional areas included cross-agency systems integration including e-filing, unified juvenile record, core workflow requirements, document management, and structured business intelligence and management information tools.

Sacramento, CA Sheriff’s Civil Bureau Enterprise Assessment and RFP Requirements

Project lead for an assessment of civil bureau enforcement case management to build requirements for a new enterprise system with web-based channels and services to the public, companies, and attorneys.  A key centerpiece of the project is online registration of creditors and debtors for eFiling, ePayments, case management, and electronic disbursements.

Abu Dhabi Judiciary Department (ADJD) Case Management Phase IV, United Arab Emirates

Tim Dibble, JMI Vice President, provided analysis and development of automated case management for alternative dispute resolution, first instance, appellate, and cassation courts and enforcement tribunal (civil enforcement functions) dispatch and service of process (noticing); and integration with the Public Prosecutor and AMANAT deposit accounting system. Scope of analysis includes core case and trial processes, management information, electronic filing, and document management. Development of automation is built on analysis of judge and clerical staff needs for processing cases and reaching fair and timely decisions on civil, commercial, labor, administrative, family, inheritance, and criminal cases.

Maryland Judiciary Caseflow Assessment Application

Tim Dibble, JMI Vice President, provided design, development, rollout, and hosting of browser-based statewide assessment (business intelligence) application for all Maryland trial courts and case types. The application extracts data from 17 different case management systems in order to measure performance against Maryland caseflow time standards. Functionality includes quality control forms to match and correct data with hardcopy case files for 11 case types. The application has been in continuous use since 2002. Version 3.0 was turned over to the Maryland Judiciary for hosting in 2005.

Hawaii Judiciary Integrated Case Management Requirements Definition

Tim Dibble, JMI Vice President, led a ten person team, developed operational, functional, and technical requirements for traffic, district and circuit courts, and courts of appeal in four circuits for the entire judiciary statewide. The study included workflow analysis, process reengineering, phasing, funding, existing and proposed network architectures, hardware and software requirements, and database sizing. Case types included appellate, civil, criminal, family (juvenile), and traffic courts. Family Court is moving toward a one family – one judge assignment approach. Report CD available upon request.

 

Aimee WickmanApplication Requirements and Procurement